Apr 18

Archive for the 'MS Project 2007 Tutorial' Category

Display An Existing Project Plan In Different Views

Filled under: MS Project 2007 Level 01, MS Project 2007 Tutorial | Sunday, April 18th, 2010 |
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You explored the Microsoft Project 2007 environment. In the Project environment, there are various views in which you can work based on your need. In this lesson , you will display an existing project plan in different views. Let’s suppose that you had to describe to your client the budgetary allocation for every phase of a project. It would be effective if you could show the break-up in a pie chart, for different kinds of project information require different kinds of presentation. Microsoft Project helps you to communicate project information effectively through multiple project views.

Microsoft Project Views

Microsoft Project 2007 provides various task, resource, and assignment views. These views display an information subset by using different formats and components.

View Type Used To
Calendar Create, edit, show, or review tasks scheduled on specific days, weeks, or months in a calendar.
Gantt Chart View tasks and associated information in a sheet, and observe tasks and durations over time in a bar graph on a timescale. Use this view to enter and schedule a list of tasks. This view appears by default in Project.
Network Diagram Enter, edit, and review all tasks and task dependencies in a project. Use this view to create and fine tune your schedule in a flowchart format.
Task Usae Review, enter, and edit assignments by task. The sheet portion of the view has tasks listed with their assigned resources, and the timesheet portion contains information about the tasks such as work or costs according to the timescale.
Tracking Gantt Compare the baseline schedule with the actual schedule while implementing a project. In this view, you can view the tasks and task information in a sheet, and a chart showing a baseline and scheduled Gant bar for each task.
Resource Graph View resource allocation in a column graph format. When the Resource Graph view is used in combination with other views, it is useful for finding over allocation of resources
Resource Sheet Enter, edit, and review resource information in a spreadsheet format
Resource Usage Review, enter, and edit assignments by resource. The sheet portion of the view contains a list of resources with associated task assignments, and the timesheet portion details the costs or work for the resources on a timescale.

 

How to Display an Existing Project Plan in Different Views

 

A- Open an Existing Project Plan

 

To open an existing project plan:

1. Launch the Microsoft Office Project 2007 application.  

  • Choose Start –> All Programs –> Microsoft Office –> Microsoft Office Project 2007.
  • Or, on the desktop, double-click the Microsoft Office Project 2007 icon.

2. Display the Open dialog box.

  • From the menu, choose File –> Open.
  • On the Standard toolbar, click the Open button.
  • Or, on the keyboard, press Ctrl + O.

3. Find the folder that contains the project plan.

  • In the Open dialog box, in the Navigation pane, click Folders to display the Folders list.
  • If necessary, click and drag Folders to the top of the Navigation pane.
  • Or, in the Type to search the current view text box, type the name of the folder.

4. In the Navigation pane, in the Folders list, click to open the desired folder that contains the project plan. 5. Open the project plan with the .mpp extension.

  • In the file list area, select the file, and click Open.
  • Or, in the file list area, double-click the file.

 

B- Display an Existing Plan in Different Project Views

 

To display an existing project in different views:

1. Open the project file you want to view.

2. If necessary, display the View Bar.    

  • From the menu, choose View –> View Bar.
  • Or, right-click the active pane indicator and choose View Bar.

3. Display the project plan in the desired view.

  • From the View menu, choose the desired view option.
  • Right-click the active pane indicator and choose the desired view option.
  • Or, on the View Bar, click the desired view icon.

4. If necessary, display the project plan using a view in the More Views dialog box

 a. Display the More Views dialog box.

  • From the menu, choose View –>More Views.

b. Display the desired view.

  • In the Views list box, double-click the desired view.
  • Or, select the view an click Apply

 

PMEA, Team

www.pmeasocaition.com